MINIMUM QUALIFICATIONS

• Grade 12.
• Relevant tertiary or equivalent qualification.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of South African Labour legislation.

EXPERIENCE

• Minimum 3-years’ experience in the administration of an internal Time & Attendance
system in payroll.
• SAGE Payroll experience is advantageous.
• Jarrison Time and Attendance experience is advantageous.
• Knowledge of Odoo is advantageous.

DUTIES

• Administration
• Managing the time and attendance of staff on the ERP systems.
• Capturing of leave on the ERP systems.
• Keeping personal files up to date.
• Deal with queries and resolve where possible or escalate.
• Distribute documentation internally or externally as required.
• Daily correction of clocking errors of relevant divisions.
• Daily liaison with divisions to facilitate the correction of errors and absenteeism.
• Ongoing communication with the divisional head regarding approval of overtime, leave and disciplinary.

• Distribution of timesheets for final approval by divisional heads and or Supervisors within agreed upon timelines.
• Ensure that timesheet data is correct for payroll extraction timeously.
• Report any deviations/irregularities.
• Register new employees on the time and attendance system.
• Ensure accuracy of terminations on the time and attendance system to prevent inaccurate payments/reports.
• Be the point of contact for divisions with regards to devise malfunctions or escalate.
• Ensure correct set-up and maintenance of shift patterns on the time and attendance system.
• HR and Payroll Administration.
• Confidentiality
• Maintain confidentiality concerning sensitive information at all times.
• Health and Safety
• Ensure all H&S (Health and Safety) procedures are adhered to.

 OTHER / BEHAVIOURAL COMPETENCE

• Ability to Work Under Pressure
• Analytical Skills
• Attention to detail
• Communication Skills
• Conflict Resolution Skills
• Decisiveness
• Deadline-focused
• Multitasking Abilities
• Problem-solving Skills
• Planning and Organising
• Time Management

SPECIAL INSTRUCTIONS

• None

Appointment/s will include the principles of Employment Equity.

Applicants who have not been contacted after 21 days should accept that their applications have been unsuccessful.